Privacy Policy
Effective Date: May 16, 2026
At ExoRealms ("ExoRealms," "we," "us," or "our"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and protect information about you when you use our community platform and related services (collectively, the "Service"). By using the Service, you agree to the practices described in this policy. If you do not agree, please do not use the Service.
This Privacy Policy is incorporated into and subject to our Terms of Service.
1. Information We Collect
1.1 Account Information: When you register, we collect information you voluntarily provide, such as your username, email address, and password. You may optionally provide additional profile information (e.g., a display name or avatar).
1.2 User-Submitted Content: When you post, comment, vote, or otherwise contribute to the Service, we collect and store that content ("User Content"), along with associated metadata such as timestamps, vote counts, and community associations. Please be aware that User Content you submit to public areas of the Service is visible to all users and the general public. Do not submit content you wish to keep private.
1.3 Usage and Log Data: We automatically collect information about your interactions with the Service, including your IP address, browser type and version, operating system, referring URLs, pages viewed, links clicked, and the date and time of your visit. This data helps us operate, analyze, and improve the Service.
1.4 Device Information: We may collect information about the device you use to access the Service, including hardware model, operating system version, and unique device identifiers.
1.5 Communications: If you contact us (e.g., for support or to report content), we collect the content of your messages and your contact information.
1.6 Cookies and Similar Technologies: We use cookies, pixel tags, and similar tracking technologies to recognize you across visits, maintain session state, analyze usage, and personalize your experience. See Section 5 for more detail.
2. How We Use Your Information
2.1 Operating the Service: To create and manage your account, display your User Content, enable community features (posting, commenting, voting), and communicate with you about your account and the Service.
2.2 Safety and Enforcement: To detect, investigate, and address fraud, abuse, security incidents, violations of our Terms of Service, and other harmful or illegal activity, including processing DMCA takedown notices and enforcing our repeat-infringer policy.
2.3 Analytics and Improvement: To understand how users interact with the Service, diagnose technical issues, and develop new features and improvements.
2.4 Communications: To send you transactional messages (e.g., password resets, account notices), and, where you have opted in, marketing or promotional communications. You may opt out of marketing emails at any time using the unsubscribe link in any such email or by contacting us at privacy@exorealms.com.
2.5 Legal Compliance: To comply with applicable laws, regulations, and legal process, and to exercise or defend legal rights.
2.6 Machine Learning and AI Model Training: We may use information collected through the Service — including User Content, usage data, and interactions — to develop, train, fine-tune, evaluate, and improve machine learning and artificial intelligence models and related technologies, whether operated by ExoRealms or its service providers. This includes, without limitation, models for content understanding, recommendation, moderation, search, and other features of the Service. Where we use personal information for this purpose, we implement appropriate technical safeguards, such as aggregation and de-identification where practicable. User Content submitted to public areas of the Service may be used in its original form as training data, as it has been voluntarily made publicly available.
2.7 Legitimate Interests: For any other purpose that is reasonably necessary to operate and grow the Service, where those interests are not overridden by your rights.
3. How We Share Your Information
3.1 Public Content: User Content you submit to public areas of the Service — including posts, comments, usernames, and profile information — is publicly visible to all users and may be indexed by search engines. This is a core feature of the Service.
3.2 Service Providers: We engage trusted third-party vendors (e.g., hosting, analytics, email delivery, fraud prevention) who process data on our behalf under contractual obligations to protect your information and use it only as directed by us.
3.3 Legal Requirements: We may disclose your information when we believe in good faith that disclosure is required by law, regulation, or valid legal process (such as a subpoena, court order, or government request), or to protect the rights, property, or safety of ExoRealms, our users, or the public.
3.4 Business Transfers: If ExoRealms is involved in a merger, acquisition, asset sale, or other business transfer, your information may be transferred as part of that transaction. We will notify you via email or prominent notice on the Service before your data is transferred and becomes subject to a different privacy policy.
3.5 With Your Consent: We may share your information for any other purpose with your explicit consent.
3.6 No Sale of Personal Information: We do not sell, trade, or rent your personal information to third parties for their own marketing purposes.
4. Data Retention
We retain your account information and User Content for as long as your account is active or as necessary to provide the Service. If you delete your account, we will delete or anonymize your personal information within a reasonable time, except where we are required to retain it by law, for legitimate business purposes (e.g., fraud prevention), or where it has been incorporated into aggregated or anonymized data that does not identify you. Note that deleted User Content may persist in cached or archived copies or where other users have interacted with it (e.g., replies to your posts) for a period of time.
5. Cookies and Tracking Technologies
We use cookies and similar technologies for the following purposes:
- Essential cookies: Required for the Service to function (e.g., session management, login state).
- Analytics cookies: Help us understand how the Service is used (e.g., page views, traffic sources).
- Preference cookies: Remember your settings and preferences.
You can control cookies through your browser settings. Disabling certain cookies may affect the functionality of the Service. We do not currently respond to "Do Not Track" signals, as no industry-wide standard has been adopted.
6. Data Security
We implement industry-standard technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee the absolute security of your information. You are responsible for maintaining the confidentiality of your account credentials.
7. Third-Party Links and Services
The Service may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties, and this Privacy Policy does not apply to them. We encourage you to review the privacy policies of any third-party sites you visit.
8. Children's Privacy
The Service is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without verified parental consent, we will delete that information promptly. If you believe a child under 13 has provided us with personal information, please contact us at privacy@exorealms.com.
9. Your Choices and Rights
9.1 Account Information: You may review and update your account information through your account settings at any time.
9.2 Account Deletion: You may request deletion of your account by contacting us at privacy@exorealms.com. See Section 4 for details on how deletion is handled.
9.3 Marketing Opt-Out: You may opt out of marketing emails by using the unsubscribe link in any such email or by contacting privacy@exorealms.com. Even after opting out, we may continue to send you transactional or administrative messages.
9.4 AI/ML Training Opt-Out: You may object to the use of your personal information for AI or machine learning model training by submitting a request to privacy@exorealms.com. Note that this right applies to personal information associated with your account and does not extend to User Content you have submitted to public areas of the Service, which is publicly available. Opt-out requests will be honored on a prospective basis and do not affect training already completed.
9.5 Jurisdiction-Specific Rights: Additional rights may apply depending on your location. See Sections 10 and 11 below.
10. GDPR — EEA and UK Users
If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, the following applies in addition to the rest of this policy.
10.1 Data Controller: ExoRealms LLC, 5400 Ferne Boulevard, Suite 201, Drexel Hill, PA 19026, is the data controller for your personal information.
10.2 Lawful Basis for Processing: We process your personal data on the following legal bases: (a) performance of a contract (to provide you the Service); (b) compliance with legal obligations; (c) your consent (e.g., for marketing communications); and (d) our legitimate interests (e.g., improving the Service, preventing fraud), where those interests are not overridden by your rights.
10.3 Your Rights: Subject to applicable law, you have the right to: access your personal data; correct inaccurate data; request erasure ("right to be forgotten"); restrict or object to processing; receive your data in a portable format; and withdraw consent at any time without affecting the lawfulness of prior processing. To exercise these rights, contact us at privacy@exorealms.com.
10.4 International Transfers: Your data may be transferred to and processed in the United States, which may not provide the same level of data protection as your home country. Where required, we rely on appropriate safeguards such as Standard Contractual Clauses approved by the European Commission.
10.5 Right to Lodge a Complaint: You have the right to lodge a complaint with your local supervisory authority if you believe our processing of your personal data violates applicable law.
11. California Privacy Rights (CCPA / CPRA)
If you are a California resident, the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA) gives you the following rights:
11.1 Right to Know: You have the right to request information about the categories and specific pieces of personal information we have collected about you, the sources of that information, the purposes for which it is used, and any third parties with whom it is shared.
11.2 Right to Delete: You have the right to request deletion of personal information we have collected from you, subject to certain exceptions (e.g., where retention is required by law or necessary to complete a transaction).
11.3 Right to Correct: You have the right to request correction of inaccurate personal information we maintain about you.
11.4 Right to Opt Out of Sale or Sharing: We do not sell or share your personal information for cross-context behavioral advertising. If this changes, we will update this policy and provide an opt-out mechanism.
11.5 Right to Limit Use of Sensitive Personal Information: We do not use or disclose sensitive personal information for purposes beyond those permitted by the CPRA.
11.6 Non-Discrimination: We will not discriminate against you for exercising any of your California privacy rights.
11.7 How to Exercise Your Rights: Submit a verifiable consumer request to privacy@exorealms.com. We will verify your identity before processing your request. You may designate an authorized agent to make a request on your behalf.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. If we make material changes, we will update the Effective Date above and provide notice through the Service or by email. Your continued use of the Service after changes are posted constitutes your acceptance of the revised policy. We encourage you to review this policy periodically.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Email: privacy@exorealms.com
Mailing Address: ExoRealms LLC, 5400 Ferne Boulevard, Suite 201, Drexel Hill, PA 19026